Training and Resources: President Elect Training Event
Affiliate President-Elect Training
2019 President-Elect Training Details
When: March 2 - 4, 2019
Where: Marriott Suites O'Hare (6155 N River Rd, Rosemont, IL)
Registration: http://bit.ly/2CYLDav (closes February 1st)
Pre-Work Schedule: click here
Agenda: click here
Slides for Download:
- Academy Update - Terri Raymond
- Operations Overview - Carrie Kiley
- Pillar Structure - Tennesee Best Practice; Brian Carroll
- Volunteer Support - Amy Biedenharn
- Board and Volunteer Communication - Carrie Kiley
- FNCE Overview - Diane Enos
- Marketing RDs and the Affiliate - Colorado Best Practice; James Fazzio
- Member Benefits and Communication - Amy Biedenharn
- POW and Budgeting - Carrie Kiley
- Advocacy/Hill Day - Indiana Best Practice; Samantha Schaefer
- Data and Trends - Diane Enos
- Sub-Groups and Governing Documents - Amy Biedenharn
Handouts from Paula Goedart from Barnes and Thornburg, LLP
What are the goals of this training?
The Affiliate Relations Team of the Academy of Nutrition and Dietetics is preparing a full training agenda to assist presidents-elect in preparing for their upcoming term as President. Topics to be covered include Strategic Communications, Legal and Accounting, Organizational Operations, Revenue Generation, and Academy resources. Our goal is to share up to date information and resources with all affiliates, and provide time for affiliate leaders to network and share ideas and best practices with each other.
How do I register for the event?
You can register at http://bit.ly/2CYLDav. Registration closes on January 15th.
Who is invited to the training?
All fifty-three Affiliate Presidents-Elect are invited to attend.
When and where is the training?
The training is Saturday, March 2 – Monday, March 4, 2018 at the Marriott Suites O’Hare. The Marriott is located at 6155 N River Rd in Rosemont, IL. We encourage attendees to arrive by 2:30 pm on Saturday, March 2 and depart after 1:00 pm on Monday, March 4. There is a free shuttle from the airport to the hotel.
What is the financial responsibility of the Academy?
The Academy provides the following meals during the event
- Sunday– Breakfast, Lunch and light reception
- Monday – Breakfast
The Academy will cover meeting room fees, AV and costs of the training logistics.
What is the financial responsibility of the affiliate?
The Affiliate is responsible for airfare to/from Chicago or mileage/parking if driving. The recommended airport is Chicago O’Hare International (ORD) as this is closest to the hotel and has free shuttle service OR ground transportation to Chicago.
Such as, ground transportation to airport, airport parking, and baggage fees.
Affiliates will be responsible for the cost of 2 nights lodging. Attendees have the opportunity to reduce costs by sharing with a roommate. (The Academy will help connect roommates.)
Single Room: $109 per night x 2 nights (plus 14% tax)
Shared Room: $54.50 per night x 2 nights (plus 14% tax)
The affiliate will cover costs during travel.
Saturday – Lunch and Dinner (on own)
Sunday - Dinner (on own) (Light food will be provided during a networking reception.)
Monday – Lunch and Dinner (as applicable based on travel)
What are options for meals “on my own”?
Marriott Suites Restaurants (in the hotel)
In room delivery from local restaurants
Walking Distance/Short Cab or Uber
Chicago Fire Oven Restaurant
Give Roses Pub
Kings Dining and Entertainment
Maria’s Mesican Restaurant
McCormick & Schmick’s
The Capital Grille
What is the schedule for the training?
We are looking forward to hosting you for this training and know that your time is valuable. We are planning a packed agenda, so please come prepared to learn and share!
- Saturday, March 2, 2019
- 3:00 pm – Registration
- 3:30 pm – 6:30 pm – Training
- Sunday, March 3, 2019
- 7:30 am – 7:00 pm – Breakfast, lunch and networking reception; training, and presentations
- Monday, March 4, 2019
- 7:00 am – 11:30 am – Breakfast; training and presentations
I will be flying, what should I know?
Plan to arrive into Chicago by 2:30 pm on Saturday March 2.
Departing flights should be booked for 1:00 pm or later on Monday, March 4, if possible.
The Marriott Suites O’Hare provides a free airport shuttle to and from O’Hare International Airport. The shuttle comes every 30 minutes.
Please note that the affiliate is responsible for ground transportation expenses if arriving at Midway International Airport (MDW). We encourage everyone to fly in and out of O’Hare Airport.
I will be driving, what should I know?
The hotel overnight parking cost is $32 per night. The current reimbursement rate for mileage is $0.535 cents per mile. All transportation costs are the responsibility of the affiliate.
What is the dress code for the training?
Business Casual – please remember that hotel meeting rooms can vary greatly in temperature. Chicago weather in early March can be quite variable, so wearing layers and bringing a coat is recommended.
How do I make a hotel reservation?
After registering for the training and indicating if you want a shared or single room, your hotel reservation will be made by the Academy. You will receive your housing confirmation in late February. If you are looking to have a roommate please indicate this on your registration or email Carrie Kiley at firstname.lastname@example.org, the Academy will help pair you with a roommate. (The Academy will not pair males and females in the same room. Arrangements will be made to help accommodate individual rooms if needed.)
Is there anything I need to do to prepare?
We will be releasing the agenda soon, but please review the suggested pre-work by clicking here. Come with a list of questions. This is your opportunity to ask questions of your peers as well as Academy staff and presenters. Be open to new ideas and ways of doing business. Feel free to bring along any governing documents your affiliate has to use as a reference – i.e. bylaws, strategic plan, position descriptions, etc.
What is the style of the training?
Attendees will be taken through presentations on selected topics, followed by discussion, best practices and hands-on training. Each session will have time to work on identifying individual action items for the affiliate to create a full action plan for Presidents-Elect to start implementing upon return home.
The focus of the training is to identify ways to streamline operations of the affiliate through Academy staff experiences, best practices from other affiliates, and group strategy/brainstorming sessions. Each President-Elect will have time after different sessions to list ideas, goals, and tactics to implement in her/his affiliate. The culmination of these sessions will be an action plan to present to the affiliate board for discussion and implementation.
What is there to do in the area?
If your transportation options allow you more time in Chicago, there is plenty for you to do and see! A few blocks away is an entertainment district with a movie theater, bowling alley and restaurants. The Fashion Outlets of Chicago is also open and a short cab/uber ride away, as well as a casino.
If you are interested in going to the city, a blue line train stop is within walking distance of the Marriott. The blue line goes directly to downtown, as well as stops in neighborhoods such as Logan Square and Wicker Park.
If you have any further questions, please contact Carrie Kiley (email@example.com). We hope to see you in March!
Download the FAQ Here
2018 President-Elect Training Follow-Up
Thank you to those who participated in the 2018 Affiliate Presidents Elect. The training focused on actionable plans to help presidents-elect prepare for the term as president. Topics included four main areas: Strategic Communications, Legal and Accounting, Organizational Operations, and Revenue Generation.
MN Academy Best Practice
Board and Volunteer Communication
Member and Public Communicaiton
NC Academy Best Practice
Academy Strategic Direction and Professional Development
Conceptual Framework for Professional Development Programming
Program of Work and Budgeting
ND Academy Best Practice
Non Dues Revenue
Fraud Prevention and Internal Controls
Pulling It All Together
Below are the table discussion notes from the training: