Academy Programs: Principles of Affiliation

 
Affiliate Annual Principles of Affiliation
In order to ensure all affiliates are in sound legal and fiscal health, the Academy of Nutrition and Dietetics requires adherence to the annual Principles of Affiliation submission requirement.

The Principles of Affiliation process serves the following purposes:

  • Clarify the legal and fiduciary responsibilities between the Academy and the affiliate.
  • Limit exposure of the organization, officers, directors and members to legal and financial liabilities.
  • Ensure compliance with the law.
  • Promote and protect the integrity and interests of the Academy and the affiliates through the establishment of consistent business practices.
 
Principles of Affiliation Submission
Each year, the affiliate must submit the following items via an online submission site. All affiliates must submit required documents via the online submission, as specified in the Principles of Affiliation Agreement, in order to obtain the 20% dues rebate from the Academy of Nutrition and Dietetics. Rebates will be held until an approved submission is completed. Learn more about affiliate rebates.
 
1. Certificate of Good Standing from the state the association is incorporated in or a copy of the most recently filed annual report filed with the state of incorporation.
2. A copy of federal (IRS form 990, 990EZ, or 990 Postcard) and state income tax filings for affiliate and foundation (if applicable).
3. Principles of Affiliation Agreement signed by the president and treasurer. (The agreement will be completed via online submission.The attachment is posted for you to reference in preparation of completing the online assessment.)
4. Affiliate Annual Assessment completed and signed by the president and past president. (The assessment will be completed via online survey. The attachment is posted to help you collect the data in preparation of completing the online assessment.
5. Copy of the current bylaws.
6. Copy of district internal or external agreement**.
**If the affiliate has transitioned to regions, an internal or external district agreement does not need signed. Please notify the Affiliate Relations Team of the change in structure if the information has not already been shared.
 

Resources

Below is a checklist to help affiliates prepare for submitting the Principles of Affiliation Report. Download a copy of the checklist
 
Principles of Affiliation Agreement
Yes, the affiliate president has completed and signed the online Principles of Affiliation Agreement.
 

Insurance
Yes, the affiliate is aware that by signing the Principles of Affiliation Agreement the affiliate purchases general liability insurance and directors and officers insurance through the Academy. (The amount is deducted from the June rebate check.)
 
Reporting Data
Yes, the affiliate has submitted the affiliate annual report and competed the online assessment.

Yes, the affiliate has uploaded copies of district agreements – both internal and external.
 

Membership
Yes, there are policies in place to monitor and ensure that affiliate members and district members are members of the Academy.
Incorporation
Yes, the affiliate has submitted a copy of a certificate of good standing issued by the state from the current membership year or a copy of the most recently filed annual report filed with the state of incorporation.
 
Tax- exempt status
Yes, the affiliate’s tax-exempt status remains in good standing with the IRS as tax-exempt under a 501(c)6 or 501(c)3. Documentation of the 990 tax form or an annual notice from the IRS has been uploaded.
 
Bylaws
Yes, the bylaws are consistent with the Academy’s provisions in the areas of membership categories, rights, and privileges. A copy of the bylaws has been uploaded.