Gov Comp: Vol Structure: Types of Committees

 
Types of Committees
There are various types of committees that vary in size, duration and purpose. It is important to define the expectations of the DPG, MIG, or affiliate committees. This will help volunteers meet expectations and perform in accordance with the needs of the strategic plan.
 
Term Definition/Description Criteria Example
Committee A small deliberative group of
members that is usually intended to
remain subordinate to another, larger deliberative assembly, such as an executive committee or board of directors.

Defined as a group of individuals
elected or appointed by the DPG, MIG, or affiliate membership to perform assigned work collectively and address issues of importance to the organization that is not time limited. Different from other groups of people because it has this notion of specific or particular commitment.

 
DurationOngoing, until the charge is complete or no
longer needed.
 
MembersAny Academy member appointed by the DPG, MIG, or affiliate leadership.
A committee addresses issues of importance to the membership, such as informatics, quality practice, payment for services, membership, etc.
 
Key Factor: Committees generally report to the executive committee or board for oversight.
Sub-
committee
A smaller deliberative group of
members assigned a specific set of functions of the actual committee by the parent committee.
DurationOngoing with defined functions written and approved by the parent committee.
 
MembersAny member appointed by the DPG, MIG, or affiliate leadership. A liaison from the parent committee should be included on the sub-committee along with any other necessary links to committees.

 
A report was recently released showing that your committee’s publications are not being marketed to appropriate target populations. This will be an ongoing process as new and different documents are published each month.
 
Key Factor: Ongoing organization of the sub- committee with defined responsibilities.
Workgroup A group of 2 or more members
charged by a committee, executive committee, or board to complete a specific charge that may or not be time limited.
DurationOngoing or until specific project completed.
 
MembersTwo or more members who routinely meet and function like a team. Appointment of members will be made by the group responsible for establishing the workgroup.
The committee has determined that a variety of guidelines developed over the years are in need of review. None of the committee members feel comfortable serving as content experts for the guidelines, but they are able to identify appropriate experts within the membership.
 
Key Factor: Work is to be completed by members who may or may not be members of the committee. It is suggested to limit the number of members involved.

 
Task Force  A temporary group of members and
non-members established to work on
a single defined task or activity at the request of a committee, executive committee, or board.
DurationTemporary until task is completed, at that point the task force is dissolved by the parent committee.  Duration may be 3-6 months.
 
MembersTwo or more members who are engaged in completing one specific task defined by the parent committee. Appointed by the committee, executive committee, or board.  May or may not be members of the committee.

 
Prior to beginning a project to create a Scope of Practice for the DTR, two committee members volunteered to complete a survey of current DTR practices and roles in order to provide recommendations for role delineation within new healthcare delivery models.
 
Key Factor: Task or project to be completed by committee appointees.
Ad Hoc
Committee
A small group of members “called-in”
for a one-time specific problem or task to design a solution and is limited in time (1-3 months).
DurationTemporary, provide insight into specific question of a committee, sub-committee, workgroup, or task force.
 
MembersAnyone selected by the parent committee.
Recently there has been concern over
confidentiality policies regarding information being disseminated about the organization. The committee feels it is necessary to review standard operating procedures to ensure there are no legal loop holes.
 
Key Factor: Consultation may be needed from outside the membership.