Affiliate President-Elect Training

2020 President-Elect Training Details

When: February 29 - Marchh 2, 2020
Where: Embassy Suites O'Hare  Rosemont (5500 N River Rd, Rosemont, IL 60018)
Hotel Reservations: call 1-800-315-1061 and reference Academy of Nutrition and Dietetics or CLICK HERE for direct link
Training Registration: http://bit.ly/357XkGJ (closes January 15th)
Pre-Work Schedule: click here
Agenda: coming soon! Be prepared to start at 3pm on February 29, and be at the training until 11:30am on March 2

Training FAQ:
What are the goals of this training?
The Affiliate Relations Team of the Academy of Nutrition and Dietetics is preparing a full training agenda to assist presidents-elect in preparing for their upcoming term as President. Topics to be covered include Strategic Communications, Legal and Accounting, Organizational Operations, Revenue Generation, and Academy resources.  Our goal is to share up to date information and resources with all affiliates, and provide time for affiliate leaders to network and share ideas and best practices with each other.

How do I register for the event?
You can register at http://bit.ly/357XkGJ. Registration closes on January 15^th.

Who is invited to the training?
All fifty-three Affiliate Presidents-Elect are invited to attend.  

When and where is the training?
The training is Saturday, February 29 – Monday, March 2, 2020 at the Embassy Suites O’Hare Rosemont located at 5500 N River Rd in Rosemont, IL. We encourage attendees to arrive by 2:30 pm on Saturday, February 29 and depart after 1:00 pm on Monday, March 2. There is a free shuttle from the airport to the hotel.

What is the financial responsibility of the Academy?
The Academy provides the following meals during the event

• Sunday– Breakfast, Lunch and light reception
• Monday – Breakfast

The Academy will cover meeting room fees, AV and costs of the training logistics.

What is the financial responsibility of the affiliate?
Transportation
The Affiliate is responsible for airfare to/from Chicago or mileage/parking if driving. The recommended airport is Chicago O’Hare International (ORD) as this is closest to the hotel and has free shuttle service.
 

Travel Expenses
Such as, ground transportation to airport, airport parking, and baggage fees.
 

Lodging
Affiliates will be responsible for the cost of 2 nights lodging. Attendees have the opportunity to reduce costs by sharing with a roommate. (The Academy will help connect roommates.)

Single Room: $119 per night x 2 nights (plus 14% tax)
Shared Room: $59.50 per night x 2 nights (plus 14% tax)

Meals

• The affiliate will cover costs during travel.
• Saturday – Lunch and Dinner (on own)
• Sunday - Dinner (on own) (Light food will be provided during a networking reception.)
• Monday – Lunch and Dinner (as applicable based on travel)

What are options for meals “on my own”?
Embassy Suites Restaurants (in the hotel)
Basil’s Kitchen
Room Service
In room delivery from local restaurants

Walking Distance/Short Cab or Uber
Adobe Gilas
Benchmark Restaurant
Bub City
Carlucci Rosemont
Chicago Fire Oven Restaurant
Gibson’s Steakhouse
Giordano’s
Give Roses Pub
Hofbräuhaus Chicago
Kings Dining and Entertainment
Maria’s Mexican Restaurant
McCormick & Schmick’s
Morton’s Steakhouse
Park Tavern
Starbucks
The Capital Grille

What is the schedule for the training?
We are looking forward to hosting you for this training and know that your time is valuable.  We are planning a packed agenda, so please come prepared to learn and share!

• Saturday, February 29, 2020
  3:00 pm – Registration
  3:30 pm – 6:30 pm – Training
• Sunday, March 1, 2020
  7:30 am – 7:00 pm – Breakfast, lunch and networking reception; training, and presentations
• Monday, March 2, 2020
  7:00 am – 11:30 am – Breakfast; training and presentations

I will be flying, what should I know?
Plan to arrive into Chicago by 2:30 pm on Saturday February 29.
Departing flights should be booked for 1:00 pm or later on Monday, March 2, if possible.
The Embassy Suites O’Hare provides a free airport shuttle to and from O’Hare International Airport.  The shuttle comes every 30 minutes. When you arrive at O’Hare proceed to the Hotel Bus-Shuttle Center Door #3. 

Please note that the affiliate is responsible for ground transportation expenses if arriving at Midway International Airport (MDW).  We encourage everyone to fly in and out of O’Hare Airport.

I will be driving, what should I know?
The hotel overnight parking cost is $29 per night for self park/$35 per night for valet. The current reimbursement rate for mileage is $0.58 cents per mile.  All transportation costs are the responsibility of the affiliate, so please confirm mileage rate with your leadership.

What is the dress code for the training?
Business Casual – please remember that hotel meeting rooms can vary greatly in temperature.  Chicago weather in early March can be quite variable, so wearing layers and bringing a coat is recommended.

How do I make a hotel reservation?
Please register for your room at LINK. If you are interested in a roommate, please post on the Governance Management portal to see if anyone is interested: http://governancemanagement.webauthor.com/network. Log in with your Academy ID number and password.

Is there anything I need to do to prepare?
The agenda will be released in early winter with recommended pre-work from Academy training resources. This will all be available on the Governance Management Website. Come with a list of questions.  This is your opportunity to ask questions of your peers as well as Academy staff and presenters. Be open to new ideas and ways of doing business. Feel free to bring along any governing documents your affiliate has to use as a reference – i.e. bylaws, strategic plan, position descriptions, etc.

What is the style of the training?
Attendees will be taken through presentations on selected topics, followed by discussion, best practices and hands-on training. Each session will have time to work on identifying individual action items for the affiliate to create a full action plan for Presidents-Elect to start implementing upon return home.

The focus of the training is to identify ways to streamline operations of the affiliate through Academy staff experiences, best practices from other affiliates, and group strategy/brainstorming sessions. Each President-Elect will have time after different sessions to list ideas, goals, and tactics to implement in her/his affiliate. The culmination of these sessions will be an action plan to present to the affiliate board for discussion and implementation.

What is there to do in the area?
If your transportation options allow you more time in Chicago, there is plenty for you to do and see!  A few blocks away is an entertainment district with a movie theater, bowling alley and restaurants.  The Fashion Outlets of Chicago is also open and a short cab/uber ride away, as well as a casino. 

If you are interested in going to the city, a blue line train stop is within walking distance of the Marriott.  The blue line goes directly to downtown, as well as stops in neighborhoods such as Logan Square and Wicker Park.

If you have any further questions, please contact Carrie Kiley (ckiley@eatright.org).   We hope to see you in March!